Director - Finance & Administration (Part-Time)

Application deadline: 
Friday, October 20, 2017
Place of work: 
Remote (New York City or Washington, D.C. preferred)

HOT is searching for a Director of Finance & Administration (Part-Time) to join our senior management team, leading HOT’s strategy, vision, and week-to-week monitoring of finances, accounting, and administration. As HOT continues to grow, the Director of Finance & Administration will work closely with the Executive Director, playing a leadership role in simplifying accounting and financial management for our staff, making it coherent across country operations, and ensuring accuracy and timeliness for our donors. The ideal candidate will be looking to balance a part-time position (up to 2 days per week) with other commitments on an ongoing basis. The position location is flexible, although New York City and Washington, D.C. area locations are preferred.



  •        Lead HOT to a place where managing finances is a pleasant, easy-to-understand process for our staff and timely and accurate for our donors
  •        Analyze our current financial processes and introduce simplifications, automation, and process/software innovations to reduce time spent by project managers
  •        Enhance our financial controls and approval policy to incorporate headquarters and field locations
  •        Rationalize project budgeting system across all 20+ donor-funded projects organization-wide
  •        Produce an organization-wide budget forecast on a monthly basis
  •        Produce an organization-wide cash-flow forecast on a monthly basis
  •       Manage A/P and A/R including donor invoicing and payments
  •        Manage financial reporting and develop a monitoring dashboard for HOT management
  •        Review, make recommendations, and implement HOT’s procurement policy
  •        Design and implement other people (HR) management and administrative policies 


About You

  •     Care deeply about the mission: passionate about humanitarian / development work demonstrated through prior professional or volunteer experiences
  •        Comfortable in a virtual working environment with a global team across multiple time zones
  •        Thrives in extremely fast moving humanitarian environment in a start-up like culture with rapid growth
  •        Experience working with US Government Federal funding / Code of Federal Regulations
  •        Experience working with annual budgets at the $1M+ level
  •        Comfortable and enthusiastic about integrating the latest cloud-based software to make things simpler and easier (we currently use Quickbooks, Gusto, Expensify, Tsheets)
  •        Experience with Federal grant/agreement reporting
  •        Experience negotiating and/or managing NICRAs
  •        Experience with designing and implementing policies and guidelines around HR/personnel and other administrative areas
  •        Sense of humor


To Apply

Please complete the application form and send resume/CV with "Director-Finance & Administration" in Subject line – Deadline 20 October, 2017