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Administration & Operations Assistant - Philippines

Contract duration: 6 months

Location/Duty Station: Philippines

Closes: Friday, March 13, 2020

Projected start date: As soon as possible

Reports to: Deputy Country Manager - Philippines

About HOT

The Humanitarian OpenStreetMap Team (HOT) is a US-based NGO and global community of thousands of volunteers working together to use maps and open data for humanitarian response and the Sustainable Development Goals. As the world’s preeminent participatory mapping NGO, HOT has fostered a global mapping community composed of more than 180,000 people with ground operations in eight countries. When major disaster strikes anywhere in the world, HOT rallies this global network to create the maps and data that enable responders to reach those in need.

The Humanitarian OpenStreetMap Team (HOT) Philippines team, in partnership with the Pacific Disaster Center (PDC), and the Office of Civil Defense (OCD) is leading a new local installation of DisasterAWARE in the Philippines called PhilAWARE. PhilAWARE is a disaster risk reduction and integrated early warning and decision support system that incorporates many data layers from OpenStreetMap. This platform aims to support the unique disaster preparedness and response needs of the Philippines. Through this project, we will be working closely with various stakeholders such as local communities, local government units, academe, and disaster risk management agencies in order to keep the OSM data updated. Pampanga, Philippines is the pilot area for the completion of the base map, which includes mapping the critical infrastructures through the use of OpenStreetMap.

This assignment is expected to last 6 months with the possibility of extension.

Profile

HOT Philippines team is looking for an Administrative and Operations Assistant to support the program staff with the day-to-day activities.

Responsibilities include:

  • Supports the team with various office operations, which includes coordination with suppliers/vendors;

  • Supports the Finance and Admin Coordinator with the necessary documentation of finances;

  • Supports the the organization in the preparation of events and trainings;

  • Assists in the filing and record-keeping of program-related documents;

  • Supports in the management of HOT assets and equipment;

  • Contributes to drafting of correspondences and other written materials;

  • Perform other duties as assigned.

About You

Essential:

  • A Bachelor’s degree in the Social Sciences, International Studies, Business Administration, or Marketing

  • At least 1 year experience in logistics, procurement, and organizing events

  • Must be diligent/hardworking, and practices tact and discretion with confidential information

  • Proficiency in the creatives (e.g. graphic design) a huge plus

  • Willing to work in Cubao, Quezon City and can start ASAP

Conditions

  • Assignment on contractor basis.

  • HOT values salary transparency and equity. Salaries and pay rates at HOT are determined by an open framework: please see https://www.hotosm.org/salaries

  • HOT is a leader in flexible working arrangements. As a young, innovative, and open organization, we provide ample space and opportunity for personal initiative and growth.

  • Health and medical benefits are provided to all staff through group insurance plans for employees, corporate insurance for accidents and medical emergencies, and 8% wage differentials for independent contractors.