Finance and Administrative Officer - Uganda

General Information

The Humanitarian OpenStreetMap Team (HOT) is a U.S.- based NGO that applies the principles of open data sharing for humanitarian response and achieving the Sustainable Development Goals. Free, up-to-date maps are a critical resource when relief organizations are responding to disasters or political crises. The Humanitarian OpenStreetMap Team (HOT) creates and provides those maps.

• Number of Positions: 1

• Contract duration: 6 months, Part-time 4 days per week initially, with possible expansion to 5 days

• Reports to: Country Manager

• Starting date: July 2018

Project Overview

Humanitarian OpenStreetMap Team is an implementing partner of UNHCR, situated in a strategic position central to the coordination of the Combined Refugee Response in Uganda. HOT aims to improve program planning and service delivery to refugee communities, develop better integration with host communities, and build refugee self-reliance through through sustained ‘citizen interaction’ with Open Map Data. Our programs train and equip members of refugee communities to map their own vulnerabilities and assets in the places they live, filling in key data gaps and “blank spots” on the map. These micro-level maps are created using techniques including crowdsourced data collection on mobile phones and the global community mapping efforts of the 65,000-strong Humanitarian OpenStreetMap community. The resulting multilanguage maps and map data are then made openly available online in OSM, on mobile phones for navigation, in printed form in refugee social/community centers, and are being integrated with stakeholder/government information systems at local and national levels. HOT also supports and implements Disaster Risk Management programs in Urban settings, and maintains a wide network of partners. HOT trainings in ‘OpenGIS’ also take place within these NGO and Government Agencies, and this methodology is becoming increasingly central to the coordinated refugee response and institutional development plans.

Position Overview

The Finance and Administrative Officer reports directly to HOT’s Country Manager in Uganda, working in close coordination with the GIS Lead and the Operations Lead, and managing financial, legal, and administrative relations with partners, staff, and service-providers.

The Finance and Administrative Officer will maintain and develop efficient administrative systems, procedures and control mechanisms to support the smooth running of the operations and ensure compliance with HOT administrative, human resources and financial standards and procedures. The incumbent will manage the day-to-day human, financial, and administrative resources of the Country Office; conduct regular checks of the internal controls, and lead the preparation and closure of monthly accounts. The position will also involve the design and proposal of administrative budget, and implement disbursement standards which are appropriate to the administrative budget and to HOT’s Financial Procedures.

Responsibilities:

• Implementation of structured financial culture within a fast-moving field-based international tech-enabled NGO, in which improvisation and innovation are daily realities.

• Monitoring and accountability for spending across field and office-related expenses, and in both monthly and project-based settings.

• Deliver procurement capability in both account-based and ad-hoc purchasing on a monthly, quarterly, and yearly basis.

• Yearly accounting, supported at international level, for HOT’s operations in Uganda.

• Evolve the purchasing and accounting network of this growing organisation in a scalable transparent, and sustainable way.

Qualifications:

• Demonstrate Experience in running a small to medium-sized accounting system in a vibrant and evolving environment, in which logistical field-related issues have a significant influence.

• Show an all-round grasp of executive level financial procedure in-line with National Standards in accounting.

• Have a graduate-level qualification in accounting.

• Have achieved occupational qualification and/or equivalent experience of accounting for medium-sized national organisations.

• Demonstrate an ability to accommodate new developments in Open-Source, up-to date financial technology and networks (e.g. Quickbooks, mobile money, smartphone-integrated accounting - e.g. expensify).

• Have a track record of impressive procurement achievements, and show skills in a broad spectrum of purchasing techniques, commitment to work-arounds and a professional network which can address logistical difficulties in developmental settings.

Application Instructions

On or before 30th June 2018

Fill in the application form here. (Please be sure to continue to 2nd part to submit CV)

No telephone inquiries please. Finalists will be contacted.